Catalogue
The master list of stock items — names, SKUs, categories, units of issue, guest prices, unit costs and reorder points — and how to retire an item.
The Catalogue tab in Stores (/stores/catalogue) is the master list of every physical item the property keeps. Everything else in Stores and in housekeeping consumption refers back to it: you can only receive, count or consume an item that exists here, and an item's guest price is what a minibar count posts to the folio. The tab's own description says it plainly: Master catalogue of physical stock items. Inactive items are hidden from operational views.
Editing the catalogue needs stores: manage. Anyone with stores: read can open the tab and see the active items; editors also see inactive ones so they can be reactivated.
Key terms
SKU — an optional stock-keeping code or barcode, shown in monospace throughout Stores.
Category — one of Linen, Amenity, Minibar or Cleaning. It labels the item; it does not change how stock is handled.
Unit of issue — the unit balances are counted in: pcs, roll, L. Free text, defaults to pcs.
Chargeable to guest — when on, consuming the item from a minibar count posts a charge to the guest folio at the item's Guest price.
Unit cost — what the property pays per unit, kept for cost reporting. Optional and never shown to guests.
Reorder point — the on-hand quantity at or below which the item is flagged Low stock.
The catalogue table
| Column | Shown to |
|---|---|
| SKU | everyone |
| Name | everyone |
| Category | everyone |
| Unit | everyone |
| Chargeable | everyone — Yes · USD 4.50 or No |
| Status | editors — Active or Inactive |
| Edit | editors |
If nothing is listed yet you see No catalogue items — Add stock items to the catalogue to track on-hand balances, with an Add item button for editors.
Add an item
Open Add item
Click Add item (disabled with Requires stores manage permission if you lack it). The dialog subtitle reads Add a stock item to the catalogue. Mark it chargeable to make it postable from minibar counts.
Identify it
Enter a Name (required and unique per property — the server rejects a duplicate with A store item with this name already exists), an optional SKU, the Category (defaults to Amenity) and the Unit of issue (defaults to pcs).
Set the reorder point
Reorder point defaults to 0; set it to the level at which you want the Stock tab to warn you.
Decide whether guests pay for it
Switch on Chargeable to guest for minibar and similar items. A Guest price field appears, prefixed with the property currency. The price is required (A chargeable item needs a guest-facing price) and always in the property currency, because folio charges can only be posted in that currency. If the property has no currency set yet you cannot save a chargeable item — set it under Property Settings first.
Record the cost
Optionally enter Unit cost — what the property pays, for cost reports. Two decimals, in the property currency.
Save
Click Add item. The toast reads Added <name> to the catalogue and the item appears on the Stock tab with an on-hand balance of 0.
Fields
| Field | Required | Notes |
|---|---|---|
| Name | yes | Unique per property |
| SKU | no | Free text |
| Category | yes | Linen, Amenity, Minibar, Cleaning |
| Unit of issue | yes | Defaults to pcs |
| Reorder point | yes | Whole number ≥ 0, defaults to 0 |
| Chargeable to guest | — | Switch |
| Guest price | when chargeable | Property currency, > 0 |
| Unit cost | no | ≥ 0, e.g. 1.20 |
| Active | edit only | Switch; on by default |
Edit or deactivate an item
Click Edit on a row. The dialog is the same, titled Edit item, with one extra control: an Active switch described as Inactive items are hidden from receiving, counts and consumption. Save with Save changes; the toast reads Updated <name>.
There is no delete. Deactivate an item you no longer stock: it disappears from the Stock tab, from the receive and adjust pickers and from attendants' consumption lists, but its movements stay in the ledger and editors can still see it here to reactivate it.
Price changes are not retroactive
The edit dialog notes that Past consumption keeps the price it was posted at. Changing a guest price affects future minibar charges only; charges already on a folio are untouched.
Suppliers
The catalogue has no supplier record. Track the supplier on each delivery instead, using the Delivery reference field when you receive stock; it appears in the ledger's Reference column.
Tips
- Name items the way attendants say them. The name is what appears in the task runner's consumption pickers.
- Keep the currency consistent. Guest prices are always in the property currency; there is no per-item currency choice.
- Deactivate, don't rename. Renaming a retired item to reuse it muddles the ledger history; deactivate it and add a new one.
Related
- Stores & Stock — balances and receiving for these items
- Stock Movements — where an item's history lives after deactivation
- Housekeeping — par levels reference catalogue items
- Billing & Accounting — where minibar charges land on the folio
Stores & Stock
The Stock tab in Stores — on-hand balances against reorder points, booking in deliveries, correcting counts and writing off damaged stock.
Stock Movements
The append-only ledger behind every on-hand balance — receipts, consumption, adjustments and write-offs — and how to read where each row came from.